FaceOn's add-on for Google Workspace puts FaceOn where you already plan meetings: Google Calendar and Gmail, in your browser on a computer. You add your own copy of it to your Google account, from FaceOn's Settings.
Add it
- In FaceOn, open Settings → Calendar and select Add FaceOn under FaceOn in Google Calendar and Gmail.
- Google asks you to let FaceOn create and update Apps Script projects in your account. FaceOn uses this only to put its add-on there and keep it up to date.
- Select Open in Apps Script, then Deploy → Test deployments → Install. Google installs an add-on that isn't in its Marketplace only this way, so this step is yours to do, once.
- Open Google Calendar. The first time you use FaceOn there, Google asks you to allow it and warns that it isn't verified. That's because it's your own copy, not one listed in Google's Marketplace: select Advanced, then Go to FaceOn, then Allow.
If Google says the Apps Script API is off, open Apps Script's settings (opens in a new tab), switch Google Apps Script API on, and try again. If your Google account belongs to a school or company, its admin may not allow Apps Script.
Your copy works only with your Google account: if you share it with someone, it won't work for them. They can add their own.
In Google Calendar: Add video conferencing
- Create or open an event.
- Select Add video conferencing ▾ and choose FaceOn meeting.
The event gets a Join link, the meeting ID and the passcode, so everyone you invite has them, and Google Calendar sends the invitations as usual.
Afterwards, FaceOn follows the event: move it or rename it and the meeting moves with it, and delete it to cancel the meeting. A repeating event gets one meeting ID for every time it happens, and moving or removing one of them does the same in FaceOn. Changes reach FaceOn within a few minutes.
FaceOn's page for a meeting made this way says it came from Google Calendar and opens the event. Change its time there; its FaceOn settings, such as the passcode, the waiting room and AI notes, still change on FaceOn's page. If you've also connected Google Calendar in Settings → Calendar, these meetings don't get a second event.
The side panel in Calendar and Gmail
Select the FaceOn icon on the right of Google Calendar or Gmail to:
- Start a meeting with its own link, to join now or send.
- Join a meeting by its 10-digit meeting ID.
- See your next meetings for the week, each with Join.
- Show your personal room's invitation, to copy and send.
- Open Settings.
In Gmail: put a meeting in an email
While writing an email, open the add-ons menu at the bottom of the window and choose Insert a FaceOn meeting: a new meeting, with a title if you like, or your personal room. The invitation goes in where your cursor is.
What it can see
- In Google Calendar, the event you add a FaceOn meeting to, while you have it open. To keep meetings in step, it also looks at the events that change in that calendar afterwards, and tells FaceOn only about the ones with FaceOn meetings.
- In Gmail, only the text you choose to insert, into the email you're writing. It never reads your mail.
Meetings made through the add-on count towards your meeting limits like any other (Meeting limits).
Updates and removing it
FaceOn keeps your copy up to date by itself. If Google stops letting it, Settings → Calendar asks you to select Update the add-on and allow it again.
To remove it, select Remove in Settings → Calendar. Then, to take it out of Google too, open it in Apps Script and select Deploy → Test deployments → Uninstall. You can also delete the project from your Apps Script projects (opens in a new tab).
On a phone
Google's phone apps don't run add-ons, but the join details are part of the event: open it in the Google Calendar app and select the link to join.